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Operations Assistant Biotechnology JB004

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JB004_Operations Assistant

CellMosaic is a biotech company located in Woburn, MA. CellMosaic provides bioconjugation-based products and services for the pharmaceutical industry, diagnostic companies, and academic researchers. CellMosaic is also developing proprietary AqueaTether' bioconjugation reagents, platform technologies for bioconjugate drugs, and drug delivery carriers. We are looking to hiring a full-time Operations Assistant to work closely with the CEO and other executive officers to ensure successful daily operation of the lab and business.

Key Responsibilities:

  • Create presentations for corporate meetings and other needs, documents, files, spreadsheets, and corresponding database updates.
  • Manage and assist with grant preparation and application processes.
  • Manage records of company policies and procedures; coordinate/schedule with the facilities and EHS to support the needs or regular maintenance of the laboratory/office.
  • Interface and coordinate with all appropriate key stakeholders to ensure successful daily operation of the lab and business.
  • Assist with customer orders, project management, and customer service activities in collaboration with appropriate team members.
  • Assist purchasing and inventory control; maintain relationships and negotiate price/quote with suppliers.
  • General administration – includes copying, scanning, faxing, coordinating with courier services and supporting shipping/receiving; reporting, documenting, assisting in record organization, labeling, and tracking; answering phones and call forwarding, assisting in calling and following up; coordinating travel arrangements and process reimbursements, filing and recording expense reports; maintaining conference/office room audio/visual equipment and troubleshoot if necessary; assisting bookkeeper/controller team with expense and invoices/payments tracking.
  • Welcome corporate visitors and partners/clients.

Essential Qualifications and Skills:

  • Applicants should have a bachelor's degree in a scientific or technical discipline.
  • Excellent working knowledge of computer and digital media hardware, peripherals, and operating systems, and proficiency in Microsoft Word, Excel, and PowerPoint. Working knowledge of MS Project and Adobe Suite are a plus.
  • Excellent oral/written communication and interpersonal skills.
  • Excellent organization skills and detail-oriented.
  • Be adept, proficient, highly motivated, able to adjust to occasional increases in the workload and be dependable to meet the business needs.

Opportunities and Work Environment at CellMosaic:

At CellMosaic, we will train you on database management, improving your career development in the biotech industry. You will have the opportunity to grow and learn from highly experienced, qualified (PhD), and friendly personnel at CellMosaic who have decades of work/management experience in the Biotech industry. Join our team if you enjoy working with people and databases and would like to shape your career with a multitude of experience. Depending on the employment status, we cover employee health insurance and offer generous time-off, parental leave, short- and long-term disability, a 401(k) plan, commuter subsidy, and a variety of wellness offerings to support individual needs. CellMosaic is an Equal Opportunity Employer committed to a culturally diverse workforce.