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Administrative Assistant JB002

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JB002 Admin Assistant 

CellMosaic is a biotech company located in Woburn, MA. CellMosaic provides bioconjugation-based products and services for the pharmaceutical industry, diagnostic companies, and academic researchers. CellMosaic is also developing proprietary AqueaTether' bioconjugation reagents, platform technologies for bioconjugate drugs, and drug delivery carriers. We are looking to hire a full-time general administrative assistant.

Key Responsibilities:

  • General administration – includes copying, scanning, faxing, mail distribution, coordinating with courier services and support shipping/receiving; report, document, and bill filing; assisting in record organization, labeling, and tracking; answering phone calls and call forwarding, assisting in calling and following up; coordinating travel arrangements and processing reimbursements; filing and recording expense reports; maintaining conference/office room equipment and troubleshooting if necessary; assisting in office/cafeteria supply ordering and stock management; invoices and payments; basic bookkeeping activities; creating and maintaining database records.
  • Reception – provide front desk support, greet visitors, schedule meetings/conference calls on an as needed basis; manage calendars.
  • Purchasing – initiate purchase requisitions, issue purchase orders, request quotes, process payments and invoices; keep contract files.
  • Manage and assist with grant preparation processes.
  • Client orders – telephone and web order monitoring, receiving, and processing on an as needed basis.

Essential Qualifications and Skills:

  • Applicants should have a minimum of a college diploma or undergraduate degree and 2-10 years of related experience.
  • Good working knowledge of computer and digital media hardware, peripherals, and operating systems, and proficiency in Microsoft Word, Excel, and PowerPoint. Working knowledge of MS Project and Adobe Suite are a plus.
  • Excellent oral/written communication and interpersonal skills.
  • Excellent organization skills and detail-oriented.
  • Ability to work in a dynamic and fast-paced environment.

Opportunities and Work Environment at CellMosaic:

At CellMosaic, we will train you on database management, augmenting your career development in the biotech industry. You will have the opportunity to grow and learn from highly experienced, qualified, and friendly personnel at CellMosaic who have decades of work/management experience in the Biotech industry. Join our team if you would enjoy working with people and databases and would like to shape your career with our multitude of experience. Depending on the employment status, we cover employee health insurance and offer generous time-off, parental leave, short- and long-term disability, a 401(k) plan, commuter subsidy, and a variety of wellness offerings to support individual needs. CellMosaic is an Equal Opportunity Employer committed to a culturally diverse workforce.